Published 1 July 2026
You are required by section 212 of the Co-operatives National Law to keep the following registers:
(a) a register of directors;
(b) a register of members (including their shareholding, if any);
(c) a register of—
(i) loans to, securities given by, debentures issued by, and deposits received by the co-operative; and
(ii) names of persons who have given loans or deposits to the co-operative or hold securities or debentures given or issued by the co-operative;
(d) a register of loans made by or guaranteed by the co-operative, and of securities taken by the co-operative;
(e) a register of CCUs issued by the co-operative and their holders;
(f) a register of memberships cancelled under Part 2.6; and
(g) a register of notifiable interests under section 368.
The details of what needs to be kept in each register are set out in Schedule 2 to the National Regulations (available here: https://legislation.nsw.gov.au/view/whole/html/inforce/current/sl-2013-0601). Below is a summary only of what those details are. You should always check the National Regulations to ensure you have captured all information necessary.
The register of directors must contain the following for each director:
(a) the full name, any former names, date of birth, and residential address of each director;
(b) the date of the director’s election or appointment as a director;
(c) whether the director is a member director or non-member director;
(d) the date of termination of office (if applicable);
(e) the mode of termination of office (if applicable).
The register of members for a co-operative must contain the following for each member:
(a) the name and address of each member;
(b) the date on which each member was admitted by the board to the co-operative;
(c) the date of and circumstances under which the member’s membership ceased (if applicable); and
(d) details of the purchase or forfeit of share capital if section 107(1) or 364 of the CNL apply or if there is a conversion of share capital.
1. For each loan:
(a) the name of the person by whom the loan is made;
(b) the amount of the loan;
(c) the date on which the loan was received by the co-operative;
(d) a reference identifying the account created for the loan;
(e) other details of the nature of the loan (e.g. dates of payment, particulars of the security given on the loan, location of documents relating to that security).
2. For each debenture issued:
(a) the name and address of each person to whom a debenture is payable;
(b) the number and series of the debenture;
(c) the date of its issue;
(d) the amount of the debenture;
(e) other details of the debenture (e.g. rate of interest, dates of payments, name of trustee, the ledger folio, name and address of any transferor)
3. For each deposit received by the co-operative:
(a) the name and address of the depositor;
(b) the date of receipt;
(c) the amount deposited;
(d) other details of the deposit (e.g. rate of interest, amount repaid, dates for conversion to shares, CCU’s, debentures or repayment, balance owing)
The register of names of persons who have given loans or deposits to or hold securities or debentures given or issued by a co-operative must contain the following particulars for each person:
(a) the name and address of the person;
(b) whether the person:
(i) has given a loan or deposit to the co-operative; or
(ii) holds securities given by the co-operative; or
(iii) holds debentures issued by the co-operative;
(c) a reference to the relevant entry in the register of loans to, securities given by, debentures issued by and deposits received by the co-operative.
1. For each loan made:
(a) the name and address of each person to whom a loan is made;
(b) the amount of the loan;
(c) the date on which the loan was approved by the board;
(d) a reference identifying the account created for the loan;
(e) other particulars of the loan, such as the dates and amounts of each advance made, details of the security given on the loan and the location of documents relating to the security.
2. For each loan guaranteed by the co-operative:
(a) the name and address of the member;
(b) the name and address of the lender;
(c) the amount of the loan;
(d) the date on which the guarantee was approved by the board;
(e) other particulars of the loan, such as details of the security given on the loan, the location of documents relating to the security and due dates for repayment.
The register of CCUs issued by a co-operative must contain the following particulars:
(a) the date of the resolution approving the terms of issue of each CCU;
(b) the name and address of the holder of each CCU;
(c) the name or code that identifies each CCU or, if a CCU is part of a series, the name or code that identifies the series;
(d) the terms of issue of each CCU (the face & issue value, details of entitlement in regard to interest on/or the repayment of capital, entitlement to participate in surplus asses and profits upon winding up, how capital and interest on capital rank upon winding up and the date and manner or redemption, including value);
(e) if a CCU is transferred—the name and address of the transferee;
(d) whether there is a limit on the total holdings of CCUs that may be acquired by persons who are not members of the co-operative and, if there is a limit, what the limit is.
For each member whose membership is cancelled:
(a) the name and address of the member;
(b) if the whereabouts of the member are known:
(i) the date of the member’s last active dealing with the co-operative; and
(ii) the date of giving the required notice to the member;
(c) if the whereabouts of the member are unknown, the date when the required period of the member’s whereabouts being unknown commenced;
(d) the date of the board’s resolution cancelling membership.
1. A co-operative must keep a register of notifiable interests.
2. The co-operative must enter in the register the names of persons from whom the co-operative has received a notice under this Division together with the information contained in the notice.
This document is intended to serve as a guideline/checklist for the timings required by the various occasions and requirements of a co-operative. Please always check the Co-operatives National Law, the Co-operatives National Regulations, and/or seek legal advice. Information is correct as at date of publication.